Document Management Software.
Manage Your Documents.
Claromentis provides an industry-strength, enterprise-level document management software as a product within our web based framework. It provides robust version control, permissions, indexing, tagging, full content searching, workflows, record types, disposal schedules and customizable metadata. A complete range of file types can be managed by our document management system.
Version Control.
The check-in and check-out feature coupled with a powerful permission system preservers complete version control at all times. Version control is particularly essential when teams are collaborating on a document and different versions of a document need to be maintained and it’s essential to clearly identify the latest version, including the sequence of the entire version archive.
Permissions.
System administrators can specify which user can do what on each document and folder. Any user not in the Permissions list will not be able to view or access the folder and its contents.
- Permissions on each folder/document level
- You can specify which user can do what on each folder/document.
- Any user not in the Permissions list will not be able to view or access the folder and its contents.
Document Preview.
Users can browse the content of a document without having to download. This is of particular benefit when the ability to modify or access the original document is not permitted to a particular group or user. Users can also scan the content of a document in an efficient manner without ever having to download the actual document.
Drag and Drop.
Users can efficiently and effectively upload files from their desktop by using the clever drag and drop functionality. File upload is achieved through an inline upload process which begins as soon as the user has selected a file.
Documents Workflow.
Our document management software can be enhanced by combining it with our Business Process Manager to provide comprehensive and powerful form-based workflow solutions that can reference version controlled documents within the document management system. Find out more information.
Upload Images.
You can upload images in Document application. To use this functionality, create the folder by clicking on the checkbox for 'View folder in Thumbnails'. Once you have created the folder, you can add pictures to the folder which should display as a preview of the picture.
Notifications.
Whenever you add/change a document you are given the opportunity to notify other Users of the document upload. By default no notifications are sent. If you are uploading a new document simply select the option to send notifications to all users with view rights.
You can also select users who you want to inform about the document you are uploading by selecting the option 'Select users to send notification to'. Monitoring functionality allows users to ensure that they are informed if information is updated, even if the user chose not to directly notify them.
Metadata.
A fully comprehensive metadata system is available through the universal metadata system, accessible from its own administration panel to authorized users.
Security.
As well as the intranet permission system utilizing extranet areas, groups, roles and users further security is available through the application of security levels, IP locking, and the use of MD5 signature.
Claromentis has been fully Penetration tested at the request of a government client, giving you the reassurance of auditable security.
Audit.
All activities in Claromentis are auditable, allowing the document manager to review all of the relevant activities for each document - such as who viewed the document, who created new versions and from what IP address.
Searching.
The secure system includes full searching of the content of all application files, as well as comprehensive metadata - allocated according to record type - to ensure information is easily categorized and retrievable.