Compliance Management
At Claromentis, we pride ourselves in our ability to provide clients with software that enhances their business processes. We therefore developed the Compliance Management application to be used as a measurable objective tool for businesses to improve upon their internal communication efficiency, therefore allowing more time to be dedicated to increasing the overall productivity of the organisation. We believe this application enhances our clients’ internal structures, facilitating them to maximise their potential and to reach their ultimate corporate goals
The application is easy to use and the process can be summarised into the following steps:
Step 1 - Create a Compliance Object
The administration panel contains all the necessary features to enable the system administrator to create, manage and monitor the compliance procedure. The application is extremely flexible and allows a compliance object to be a document, publish page or even an external URL. Frequently a compliance object is a changed policy/procedure, or an external website with important guidelines on legislation. The system is designed to ensure that users can comply with both internal and external sources.
Step 2 - Inform Users of a Compliance Requirement
A compliance requirement is issued in the form of an email, which can be edited to inform the users of specific requests and/or any additional tasks to be completed. The application contains a tag system allowing the administrator to choose a specific target audience, or a default procedure can be put in place to send the email to all users who have viewing rights.
Step 3 - Manage Compliance
The compliance application allows you to monitor and also manage the progress of each compliance procedure. The system has the ability to generate a report at any stage of the compliance procedure, which can also be generated to identify specific users who have not yet complied with the request. The appropriate action can then be carried out by the organisation to ensure that all their staff possess a clear understanding and are complying with the specific requirements. These reports are saved and available to meet the needs of any relevant audits.
Benefits of Compliance Management:
- The application allows system administrators to ensure that a targeted audience views or downloads specific information important to the organisation.
- Users can be encouraged to view a particular document, publish page, forum post or web page and agree to comply with the content of the information by clicking on a link.
- Reminders can be easily sent to the users who do not acknowledge the initial request for their compliance.